This privacy policy (“Privacy Policy”) governs and describes how VR Anime Society and its subsidiaries (“VR Anime Society”, “we,” “us” or “our”) may collect, use, and disclose personal information when you use our products or services, or otherwise interact with VR Anime Society (for example, attending VR Anime Society events), unless a different privacy policy is displayed. This policy also explains your choices about how we use information about you. Your choices include how you can object to certain uses of information about you and how you can access and update certain information about you. If you do not agree with this policy, do not access or use our Services or interact with any other aspect of our business.

VR Anime Society offers facilitation tools to organise and maintain social events in VR. We refer to all of these products, together with our other services and websites as "Services" in this policy.

What we explain in this policy

  • What information we collect about you
  • How we use the information
  • How we share the information
  • How we store and secure the information
  • How to access and control your information
  • How we transfer the information we collect internationally
  • Other important privacy-related information

What information we collect about you

Information you provide to us

  • Account and profile information: We collect information about you when you register for an account, create or modify your profile and set preferences. For example, this includes your username, email address, profile picture, and notification settings.
  • Content you provide through the Services: Using VR Anime Society may involve creating, editing, and sharing content. For example, this includes Organisers uploading session covers, Members sharing attendance to a specific event to Social Media.
  • Payment information: We collect certain payment and billing information when you register for certain paid Services. For example, we ask you to provide payment information, such as payment card details, which we collect via secure payment processing services.

Information we collect automatically

We collect information about you when you use our Services, including browsing our websites and taking certain actions within the Services. This includes:

  • Internet Protocol (IP) addresses.
  • Internet Service Provider (ISP).
  • Browser type.
  • Operating system.
  • Date/time stamp.
  • Browsing actions and browsing patterns.
Cookies and other tracking technologies

Cookies are small text files sent by us to your computer or mobile device, which enable features and functionalities of the Services. They are unique to your account or your browser. Session-based cookies last only while your browser is open and are automatically deleted when you close your browser. Persistent cookies last until you or your browser delete them or until they expire. For example, we collect and store the following information using Cookies:

  • Authentication information: If you're signed in to our Services, cookies help us show you the right information and personalize your experience.
  • Document referrer information.
  • URL query (for example, Urchin Tracking Module (UTM) parameters).
  • Information about which variant(s) of the Services you use.

Google Analytics

This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses Cookies to store information. On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this website. Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under this link.

You can refuse the use of Google Analytics by clicking on the following link. An opt-out cookie will be set on the computer, which prevents the future collection of your data when visiting this website: Disable Google Analytics

Further information concerning the terms and conditions of use and data privacy can be found at Google Analytics Terms of Condition and Google Policies. Please note that on this website, Google Analytics code is supplemented by “anonymizeIp” to ensure an anonymized collection of IP addresses (so called IP-masking).

Information we receive from other sources

  • From other Service users: Other users of our Services may provide information about you when they submit content through the Services. We also receive your email address from other Service users when they provide it in order to invite you to the Services.
  • Other services you link to your account: We receive information about you when you link or integrate third-party services with our Services. You should always check the privacy settings and notices in these third-party services to understand what data may be disclosed to us or shared with our Services.

How we use the information

How we use the information we collect depends in part on which Services you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you:

  • To provide the Services.
  • To personalize your experience.
  • To aid in research and development.
  • To communicate with you about the Services.
  • To market, promote, and drive engagement with the Services.
  • To provide customer support.
  • To prevent fraud and abuse.
  • For any other purpose with your consent.

How we share the information

Sharing with other Service users

When you use the Services, we share certain information about you with other Service users.

  • For collaboration: You can create content, which may contain information about you, and grant permission to others to see, share, edit, copy and download that content based on settings you select.

Sharing with third parties

  • Service providers: We work with third-party service providers to provide website and application development, hosting, maintenance, backup, storage, infrastructure, payment processing, analysis and other services for us, which may require them to access or use information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under instruction from us, including abiding by policies and procedures designed to protect your information. You can learn more about third-party service providers in the section “VR Anime Society Subprocessors” below.
  • Third-party services: You or other Service users may choose to link or integrate third-party services with our Services. Doing so may give third-party apps access to your account and information about you like your name and email address, and any content you choose to use in connection with those third-party services. Third-party service policies and procedures are not controlled by us, and this privacy policy does not cover how third-party apps use your information. We encourage you to review the privacy policies of third parties before connecting to or using their services to learn more about their privacy and information handling practices. If you object to information about you being shared with these third parties, please disable or remove any undesired link or integration.
  • With your consent: We share information about you with third parties when you give us consent to do so.
  • Compelled disclosure: We reserve the right to use or disclose your Personal Information if required by law or if we reasonably believe that use or disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or comply with a law, court order, or legal process.

How we store and secure the information

Information storage and security

We use data hosting service providers to host the information we collect, and we use technical measures to secure your data. You can learn more about services we use in the section “VR Anime Society Subprocessors” below. While we implement safeguards designed to protect your information, no security system is impenetrable and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others. You can learn more about selected security measures here. We will respond to requests about information storage and security within a reasonable timeframe.

How long we keep information

We may retain your personal information for a period of time consistent with the original purpose of collection. For instance, we may retain your personal information during the time you have an account to use the Services, and for a reasonable period of time thereafter. We also may retain your personal information during the period of time needed for VR Anime Society to pursue our legitimate business interests, conduct audits, comply with our legal obligations, resolve disputes, and enforce our agreements.

How to access and control your information

Right to access and update information

Our Services and related documentation give you the ability to access and update certain information about you from within the Service. For example, you can access your account information from your account. You can update your account information within your account settings and modify content that contains information about you using the editing tools associated with that content.

In addition to the abilities we provide from within the Services, you may request to access or update your information using the contact information at the end of this Privacy Policy. We will respond to your request within a reasonable timeframe and notify you of the action we have taken.

Right to delete your information

Our Services and related documentation give you the ability to delete certain information about you from within the Service. For example, you can remove certain account information within your account settings.

In addition to the abilities we provide from within the Services, you may request to delete your information using the contact information at the end of this Privacy Policy. We will respond to your request within a reasonable timeframe and notify you of the action we have taken.

Right to restrict information processing

In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so.

In some cases, you may ask us to stop accessing, storing, using and otherwise processing your information where you believe we don't have the appropriate rights to do so.

Right to data portability

Data portability is the ability to obtain some of your information in a format you can move from one service provider to another. Our Services and related documentation give you the ability to export certain information from within the Service. Should you request it by contacting us using the contact information at the end of this Privacy Policy, we will provide you with an electronic file of your basic account information and information under your sole control. We will respond to your request within a reasonable timeframe and notify you of the action we have taken.

How we transfer the information we collect internationally

We collect information globally. We transfer, process and store your information outside of your country of residence, to wherever we, VR Anime Society or our third-party service providers operate for the purpose of providing you the Services. Whenever we transfer your information, we take steps to protect it.

Other important privacy-related information

VR Anime Society Subprocessors

Infrastructure Subprocessors

VR Anime Society may use the following Subprocessors to host Customer Data or provide other infrastructure that helps with delivery of our Services:

Entity Name Subprocessing Activities Entity Country
Amazon Web Services, Inc. Cloud Service Provider United States
Heroku, Inc. Cloud Service Provider United States

Other Subprocessors

VR Anime Society may use the following Subprocessors to perform other Service functions:

Entity Name Subprocessing Activities Entity Country
SendGrid, Inc. Cloud-based Email Notification Services United States
New Relic, Inc. Cloud-based Application Monitoring Services United States
Rollbar, Inc. Cloud-based Error Monitoring Services United States
Stripe, Inc. Cloud-based Payment Processing Services United States

Age limitations

To the extent prohibited by applicable law, VR Anime Society does not allow use of the Services by anyone younger than 16 years old. If you learn that anyone younger than 16 has unlawfully provided us with personal data, please contact us and we will take steps to delete such information.

Changes to our Privacy Policy

We may change this privacy policy from time to time. We will post any privacy policy changes on this page and, if the changes are significant, we will provide a more prominent notice by adding a notice on the Services homepages, login screens, or by sending you an email notification. We encourage you to review our privacy policy whenever you use the Services to stay informed about our information practices and the ways you can help protect your privacy.

Contact Us

Your information is controlled by VR Anime Society. If you have questions or concerns about how your information is handled, please direct your inquiry to VR Anime Society, as set forth below at hi@vranimesociety.com